THE MIDTOWN SOFTBALL LEAGUE’S BY-LAWS - 2008

Download the 2008 By-Laws as a Word Document

ARTICLE I - PURPOSE

The purposes of the Midtown Softball League (the “League”) are to establish organized softball play, to promote camaraderie among those participating in the League, and to raise funds for charitable organizations.

ARTICLE II - DISSOLUTION

If the Midtown Softball League ever dissolves, all assets shall be liquidated for the purpose of distributing all remaining cash to charity in the form of a grant.

ARTICLE III - FRANCHISES

Section 1. The League shall consist of such number of franchises as the members determine to be feasible and desirable. Each franchise shall endeavor to have a sponsor, preferably a restaurant or liquor related business, but it is not required. Franchises may be self-sponsored. The players hold franchises on the team, not the sponsor, and franchises may change sponsors. Franchises will be awarded automatically to teams that played in the League the previous year, except as otherwise set forth in this Article. Each franchise shall be responsible for payment to the League of fees as set by the Executive Committee. Franchises are also expected to make donations for fundraising events held by the League and to the League party at the end of the season.

Section 2. Any team, which forfeits three weeks (3) games during any regular 10-week (20-game) scheduled season, shall forfeit its franchise; provided, however, that a team that has forfeited its franchise may be reinstated by a majority vote of the coaches.

Section 3. Available franchises, if any, shall be awarded on a first-come, first-served basis (based on full payment received) beginning at the end of each season’s championship game. If more than one request is received on the same date, the recipient of the franchise shall be determined based on which team paid their franchise fees in full first. Requests for franchises are valid for one year only and must be resubmitted on an annual basis.

Section 4. All franchises make the post-season play-offs, regardless of their regular season record. Any franchise that does not participate in playoffs shall forfeit its franchise; provided, however, that a team that has forfeited its franchise may be reinstated by a majority vote of the coaches.

ARTICLE IV - COACHES

Section 1. Each franchise shall be represented at League meetings by a coach or other representatives who shall be entitled to cast the franchise’s vote on matters before the League. Any franchise not represented at a coach’s meeting shall not be entitled to vote on any matters at such meeting, unless a written proxy is submitted to the Commissioners prior to the meeting. Any team that is not present at a league-scheduled meeting will be assessed one strike (see ARTICLE X – STRIKES).

Section 2. There shall be a minimum of four (4) coaches’ meetings held each year. Tentative schedule should be as follows:

The four (4) mandatory coaches’ meetings and any such other coaches’ meetings as the Commissioners may deem necessary or desirable shall be held at such time and place as the Commissioners may designate. A quorum for a coaches’ meeting shall consist of a simple majority of coaches.

Section 3. At the second pre-season coaches’ meeting (March), the franchise BALLS fee is due (as established by the Treasurer. At the final pre-season coaches’ meeting (April), the Commissioners shall announce the membership of the Executive Committee. All franchises must pay the balance of their League fees at or prior to this meeting (as established by the Treasurer). Any team that does not pay their league fees on time by the deadlines established/published by the commissioners will be issued a strike (see ARTICLE X).

Section 4. At or before the mandatory coaches’ meeting following the conclusion of the regular season of play (July), each coach shall designate his or her team’s representatives to the All-Star game and HR Derby (one male and one female for each, with no repeats – 4 different nominees). Candidates for the next year’s officer positions will be discussed and voted on (Commissioner, Secretary, Treasurer, and Benefit Chairperson). All officer candidates shall make presentations at this meeting, as needed. Nominations will also be solicited for the SERVICE AWARD, and a vote taken. Finally, the league will take nominations and vote on the league’s choice for the two (2) championship game umpires.

ARTICLE V - COMMISSIONERS

Section 1. There shall be two (2) Commissioners who are the chief executive officers of the League. The powers and responsibilities of the Commissioners shall include, but not be limited to, the following:

Section 2. One (1) Commissioner shall be elected each year for a term of two (2) years, so that one Commissioner is always in the final year of his or her term and one Commissioner is always in the first year of his or her term.

Section 3. A Commissioner may be removed from office if two-thirds of all coaches determine that the Commissioner has abused his/her authority (e.g., misappropriation of League funds). In the event a Commissioner is removed from office or resigns from office, an interim Commissioner shall be elected by a majority vote of the coaches to fill the remainder of that Commissioner’s term.

ARTICLE VI - EXECUTIVE COMMITTEE

Section 1. There shall be an Executive Committee consisting of

The members of the Executive Committee each have a vote in all league matters.

Section 2. One of the two co-commissioners shall be designated as Umpires Liaison. The Umpires Liaison is responsible for weekly contact with the Head Umpire, including discussion regarding disputes, rule clarifications and/or forfeits/schedule changes. The Umpires Liaison shall make him or herself available to the Grievance Committee for discussion/interpretation of the rules of the League. The Umpires Liaison shall not serve on the Grievance Committee except as provided in Section 3 of this Article.

Section 3. The Commissioners shall designate an uneven number of persons, but not less than three (3) nor more than five from the Executive Committee to serve on the Grievance Committee and shall designate one of those persons as Chairman of the Grievance Committee. Every person designated to serve on the Grievance Committee shall be from a different franchise. The Grievance Committee shall conduct hearings at League headquarters on the day of any incident brought before it and shall make such rulings in accordance with the League rules, as the members deem appropriate. In the event any member of the Grievance Committee is affiliated with any team involved in or affected by an appeal to the Committee, that person shall disqualify him or herself from the consideration of such appeal. The Umpires Liaison shall serve in place of any such disqualified person. In the event more than one member of the Grievance Committee (including the Umpires Liaison) is disqualified, the Commissioners shall designate appropriate people to serve in place of the additional disqualified people.

ARTICLE VII - LEAGUE HEADQUARTERS

Section 1. At the second pre-season coaches meeting (March), any franchise interested in serving as League headquarters and meeting the criteria set forth in Section 2 of this, shall submit a written proposal detailing the food, drink and entertainment to be provided for the entire season (including playoffs) and any other information that franchise deems relevant to its possible selection as League headquarters.

Section 2. In order to be eligible to serve as League headquarters, a sponsor must have participated in the League during the previous season (e.g., Tavern A, who sponsored Team A in 2007 can bid for League headquarters in 2008, even though it is now sponsoring Team B). A restaurant can serve as league headquarters for more than one year in a row.

Section 3. At the second pre-season coaches’ meeting (March), a representative of each franchise that has submitted a proposal for League headquarters shall make an oral presentation of that proposal and respond to any questions from the coaches. Representatives making presentations on behalf of a franchise may not be present during the presentations of representatives of other franchises. Immediately following the presentations, the coaches shall vote for their choice as League headquarters. The two franchises receiving the most votes will be finalists for League headquarters, and the coaches shall then vote for one of the two finalists. The finalist receiving a majority of the coaches’ votes shall be League headquarters for that season.

ARTICLE VIII - VOTING

Section 1. Except as otherwise specified herein, all League matters, including changes to these By-laws or the Rules of Play shall be determined by a majority vote of the Executive Committee once a quorum is reach (quorum is two-thirds of all eligible voters).

Section 2. In all elections for League matters requiring a vote, members of the Executive Committee are entitled to one (1) vote. Ex-Commissioners who also serve as coaches of their franchise get two votes

ARTICLE IX - SCHEDULE

Section 1. The season shall initially consist of 10 weeks of regular season play, each week consisting of a double-header. All double-headers will be scheduled from noon-2pm and/or 2-4pm. Initially, there will be no games scheduled on Mother’s Day Weekend, Memorial Day Weekend, or Fourth of July Weekend. Games WILL be scheduled on Father’s Day Weekend.

Section 2. One week of regular season play (usually the final week) is designated as a league-wide make-up date. If there are no league-wide cancellations during the regular season, that week can be used for intra-division match-ups.

Section 3. In the event of more than one (1) league-wide rain-out or cancellation, the commissioners will take a vote on how to handle those cancellations. Options are:

Section 4. The post-season play-offs should be scheduled to commence on the 2 nd to last weekend in July, with the Championship Tourney scheduled on the last weekend of July, to conclude the entire season before August.

ARTICLE X - STRIKES

Section 1. A strike will be assessed to any team that:

Section 2. If 3 strikes are received, the franchise is suspended from the league; however, a strike can be bought back for a $25 contribution to the league for donation to our league charities.  

ARTICLE XI – CHARITABLE GIVING

Section 1. The league will discuss / vote on the charitable organizations they are supporting at the beginning of each season (no later than the 2 nd pre-season meeting in March). All coaches are encouraged to champion a charity if it meets the following requirements, as set forth by the Benefit Committee:

Section 2 . The league will NOT vote on dollar amounts to award to the charitable organizations chosen – they will vote on % splits to award our budget surplus at the end of the season. This should be voted on at the coaches meeting following the conclusion of regular season play, just prior to the play-offs (July).

ARTICLE XII – SPIRIT AWARD

Section 1. T he Midtown Softball League has always encompassed the spirit of good sportsmanship and charity.  With this being said, the Midtown Spirit Award will be awarded to a team that represents these qualities set forth in this document.   The team does not have to comply with all the bullet points but has to meet a majority of the ideals.   All teams are eligible for the award unless they are suspended or disqualified from the league in that particular season.  The award is a symbol of not how many wins you get, how much money you raise, or how many people you have at a certain event but to the quality and character of a team's willingness to participate in Midtown functions and the spirit in which they do it in, whether on the field or off the field.   

 

 

Section 2. The Spirit Award will be voted upon by all teams in the league.  A vote will be taken each week of the Midtown Softball season, including Spring Training Sundays, and the weekly vote tallies will be maintained all season long.  At the end of the season, the team with the most weekly Spirit Award wins will

be the overall Spirit Award winner for the season.  Coaches are responsible for submitting a vote each week, as requested/tracked by the commissioner(s).  Additionally, one (1) bonus point is awarded to each team for each representative from their team that serves in any of these roles: Commissioner, Treasurer, Secretary, Benefit Committee, Roster Tracker, Newsletter Editor, and any other role as determined by the board.

 

Section 3. Teams that have forfeited any game without at least one week's advance notification to the other team are not eligible for the Midtown Spirit Award.


 

APPENDIX

RULES OF PLAY

The rules of the ASA shall apply except as otherwise provided in these Rules of Play . These Rules of Play are part of the by-laws of the Midtown Softball League and may be modified at any time by a majority vote of the coaches; provided, however, that any such modification shall apply prospectively.

A. Scheduling and Officiating of Games

B. Lineups and Substitutions

C. Rules of the Game

D. Play-offs  

E. Prohibited Conduct

F. Appeals to the Grievance Committee

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These By-Laws were formally adopted on 3 September 2008.

Kathy O’Toole - Co-Commissioner
Gary Gross - Co-Commissioner
Kim Holman - Secretary
Jeff Olewinski - Treasurer